UMW Curriculum Approval Process


DEADLINES FOR 2022-2023

  • For curriculum changes to be implemented in the fall 2023 semester, all required levels of approval must be achieved by the January 20, 2023 University Faculty Council (UFC) Meeting. This applies to all course and program actions that will be reflected in the next Academic Catalog. This includes new majors and minors. Additional information on the UFC and its meeting schedule can be found at https://ufc.umw.edu/.
  • To be included in the next Academic Catalog, proposals for new academic programs or current programs with significant modifications need to be approved by the October 19, 2022 UFC meeting to allow enough time to be approved by the BOV in November and then submitted for SCHEV approval by January. An example of a new program requiring SCHEV approval would be a new certificate program (i.e. undergraduate Criminal Justice certificate) or a new degree program (i.e. Bachelor of Fine Arts). An example of a significant modification to an existing program may include increasing or decreasing the total credit hours by more than three (3) credits from what was originally approved by SCHEV (i.e. a proposal to increase the credits required for the MSGA program from 30 to 36.). It also includes adding a new delivery format or ceasing to offer a program in the format in which it was approved by SCHEV as well as altering program requirements in a way that results in a fundamental change to the curriculum, purpose, focus, or identity of the program. To review all that constitutes new programs and/or significant program modifications requiring SCHEV approval, go to Academic Approval Policy at https://www.schev.edu/index/institutional/guidance-policies/academic-affairs-policy/approval-of-program-actions.
  • NO course changes, new courses, program changes, or new programs that are intended to take effect in the fall 2023 semester and be reflected in the next Academic Catalog will be approved after these dates.

UMW uses the Curriculum Inventory Management system known as “CIM” (pronounced KIM). The product is delivered by Leepfrog Technologies, Inc., Coralville, Iowa. As articulated in the Statement on Shared Curriculum Governance, the primary responsibility for curriculum development rests with the faculty. Grounding curriculum review and approval on the principle of shared governance recognizes that both the faculty and the administration have important roles to play in the process of approving and revising educational programs. CIM is designed to enable effective enactment of this shared curriculum governance process.

The following curriculum actions are managed in CIM.

  • Edit (Change) an Existing Course
  • Add a designation to a course (or an instructor’s section of that course)
  • Propose a New Course
  • Change an Existing Program
  • Propose a New Academic Program that does not require State approval
  • Propose a New Degree Program (State approval is required).

This page is your gateway for submitting course changes and program changes.

Logging In

To initiate an action in CIM, select from the three options below and log in with your UMW user name and password when prompted.  NOTE: Editing an existing FSEM course or creating a new FSEM course should go through Designations, not Courses.

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Actions to add a designation to a course (or an instructor’s section of that course) are managed in CIM by selecting the designation desired and providing the additional information requested (depending upon the designation). All designations must start with the propose a new designation option. The search feature will only work after a proposal has been created – then, you search for it, modify it, comment on it.

Designation changes are made to currently existing courses. If proposing a new course that one desires to be designated as a general education course (for example), the new course proposal would have to be submitted to workflow in CIM Courses first before the action to add the designation would be able to be proposed. As a caution, if the new course is not approved, any proposed designation would be invalidated (obviously). Finally, if multiple designations are desired, these have to be submitted one by one (rather than all designation actions being done at once). These course designations are managed in CIM:

  • All General Education Courses (including Community Engaged courses)
  • Digital Intensive
  • Speaking Intensive
  • Writing Intensive
  • First-Year Seminar
  • Honors
  • Majority Online Course

RESOURCES FOR SUBMITTING PROPOSALS IN CIM

These documents outline the steps required to submit a proposal and the workflow process followed:

New for Fall 2022 – Bundling! Bundling is the ability to combine multiple proposals in CIM, similar to stapling several forms together and dropping it in campus mail to start the approval process. Since proposals are often dependent on the approval of other courses or programs, bundling is a feature that can enable all proposals to be approved together through a combined, expanded workflow. For more information and for step-by-step instructions on how bundling works, go to CIM – Bundling Guide.

ADDITIONAL CURRICULUM PROCESS RESOURCES

WORKING IN CIM

See the different sections below for guidance on. how to execute several routine actions in CIM.

  • ADDING COMMENTS TO A PROPOSAL

Any user may add a comment to a proposal in CIM by following these comment steps.

  • APPROVING PROPOSALS

Individuals with an approval role in CIM (for example, department chairs/associate deans, committee chairs, etc.) should follow these approval instructions.

  • BUILDING OR EDITING PROGRAM REQUIREMENTS IN CIM

Editing existing program requirements, or to proposing requirements for a new program, involves several steps, outlined in this set of tips for building or editing program requirements.

UMW CIM TRAINING VIDEOS (updated 9/09/22)

 

CIM User Training – September 8, 2022

 

CIM User Training – September 14, 2021

 

For further information, feel free to view the Users Training session and the Approvers Training session held on 10/23/20. The users session covers all aspects of proposal submission and approval; the shorter approvers session only covers tasks from the perspective of approving actions submitted in CIM.

CIM TRAINING AND HELP RESOURCES

A number of help guides, tip sheets, and video tutorials prepared by Leepfrog Technologies are provided below to assist in learning how to use CIM effectively. The various pages linked include written step-by-step explanations and some video demonstrations of how to perform certain actions in CIM. You need to be logged in to CIM to access these materials.

  • CIM Overview 
  • Course Proposals (general details about submitting course proposals)
  • Program Proposals (general details about submitting program proposals)
  • For Designation proposals, see the Course proposals information.
  • FOR APPROVERS (persons with a role in the workflow process) – guidelines for approving or rolling back course and program proposals

SUPPORTED BROWSERS

CourseLeaf is browser agnostic and supports industry-standard browsers and devices. CourseLeaf supports the current and the previous release of the following browsers:

  • Mozilla Firefox – Includes Extended Support Release (ESR)
  • Google Chrome
  • Apple Safari
  • Microsoft Edge

UMW CIM OVERSIGHT

The office responsible for oversight of CIM at UMW is the Office of the Provost. The current UMW CIM Manager is Kevin Caffrey, kcaffrey@umw.edu.

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ARCHIVE

University Curriculum Committee Minutes

Recent Committee Minutes

Prior year Committee minutes — from 2011-2012 through 2019-2020.

Proposals

Proposals reviewed and acted upon by the University Curriculum Committee from October 2012 – January 2020 may be found in the Curriculum Proposals section of the Digital Collection, managed by the UMW Libraries as part of its Special Collections and University Archives. All proposals submitted in October 2020 and thereafter will be archived in CIM.