UMW Curriculum Approval Process


DEADLINES FOR 2020-2021

  • For curriculum changes to be implemented in the fall semester 2021, all required levels of approval must be achieved by February 3, 2021. This applies to all course and program actions that will be reflected in the next Academic Catalog.

Beginning in September 2020, UMW is employing a new online curriculum approval system. The Curriculum Inventory Management system goes by the nickname “CIM” (pronounced KIM). The product is delivered by Leepfrog Technologies, Inc., Coralville, Iowa. As articulated in the Statement on Shared Curriculum Governance, the primary responsibility for curriculum development rests with the faculty. Grounding curriculum review and approval on the principle of shared governance recognizes that both the faculty and the administration have important roles to play in the process of approving and revising educational programs. CIM is designed to enable effective enactment of this shared curriculum governance process.

The following curriculum actions are managed in CIM.

  • Edit (Change) an Existing Course
  • Add a designation to a course (or an instructor’s section of that course)
  • Propose a New Course
  • Change an Existing Program
  • Propose a New Academic Program that does not require State approval
  • Propose a New Degree Program (State approval is required).

This page is your gateway for submitting course changes and program changes.

Logging In

To initiate an action in CIM, select from the three options below and log in with your UMW user name and password when prompted.

Actions to add a designation to a course (or an instructor’s section of that course) are managed in CIM by selecting the designation desired and providing the additional information requested (depending upon the designation). All designations must to start with the propose a new designation option. The search feature will only work after a proposal has been created – then, you search for it, modify it, comment on it.

Designation changes are made to currently existing courses. If proposing a new course that one desires to be designated as a general education course (for example), the new course proposal would have to be fully approved first before the action to add the designation would be processed. Finally, if multiple designations are desired, these have to be submitted one by one (rather than all designation actions being done at once). These course designations are managed in CIM:

  • All General Education Courses (including Community Engaged courses)
  • Digital Intensive
  • Speaking Intensive
  • Writing Intensive
  • First-Year Seminar
  • Honors
  • Majority Online Course

RESOURCES FOR SUBMITTING PROPOSALS IN CIM

These documents outline the steps required to submit a proposal and the workflow process followed:

ADDING COMMENTS TO A PROPOSAL

Any user may add a comment to a proposal in CIM by following these comment steps.

APPROVING PROPOSALS

Individuals with an approval role in CIM (for example, department chairs/associate deans, committee chairs, etc.) should follow these approval instructions. A training opportunity for approvers will be help at a later date.

BUILDING OR EDITING PROGRAM REQUIREMENTS IN CIM

Editing existing program requirements, or to proposing requirements for a new program, involves several steps, outlined in this set of tips for building or editing program requirements.

ADDITIONAL CURRICULUM PROCESS RESOURCES

CIM TRAINING AND HELP RESOURCES

A number of help guides, tip sheets, and video tutorials prepared by Leepfrog Technologies are provided below to assist in learning how to use CIM effectively. The various pages linked include written step-by-step explanations and some video demonstrations of how to perform certain actions in CIM. You need to be logged in to CIM to access these materials.

  • CIM Overview 
  • Course Proposals (general details about submitting course proposals)
  • Program Proposals (general details about submitting program proposals)
  • For Designation proposals, see the Course proposals information.
  • FOR APPROVERS (persons with a role in the workflow process) – guidelines for approving or rolling back course and program proposals

SUPPORTED BROWSERS

CourseLeaf is browser agnostic and supports industry standard browsers and devices. CourseLeaf supports the current and the previous release of the following browsers:

  • Mozilla Firefox – Includes Extended Support Release (ESR)
  • Google Chrome
  • Apple Safari
  • Microsoft Edge
  • Internet Explorer 11 (CourseLeaf says it works with this browser but users report having problems with it)

UMW CIM OVERSIGHT

The office responsible for oversight of CIM at UMW is the Office of the Provost. The current UMW CIM Manager is John Morello, jmorello@umw.edu.

DEADLINES FOR 2020-2021

  • For a curriculum change to be implemented in the fall semester 2021, all required levels of approval must be achieved by February 3, 2021. This applies to all course and program actions that will be reflected in the next Academic Catalog.

ARCHIVE

University Curriculum Committee Minutes

Prior year Committee minutes — from 2011-2012 through 2019-2020.

Proposals

Proposals reviewed and acted upon by the University Curriculum Committee from October 2012 – January 2020 may be found in the Curriculum Proposals section of the Digital Collection, managed by the UMW Libraries as part of its Special Collections and University Archives. All proposals submitted in October 2020 and thereafter will be archived in CIM.