Promotion and Tenure Calendar 2024 – 2025
Page last updated on August 20, 2024
| Action | Deadline (period) |
|---|---|
| items in italics apply to the new CAS process for electronic submission of Promotion & Tenure files | |
| Faculty member’s tenure and/or promotion request in writing to department chair and to Dean – candidates will have access to the Canvas course template where they can build their credentials file. From this date until the close of the file, the candidate can completely control who has access to the file. They will be a “teacher” in the Canvas course with the power to enroll others (e.g., dept. chair, mentors, dept. colleagues, etc.). | May 1, 2024 |
| Deadline for candidate APR to be completed | August 12, 2024 |
| Deadline for all solicited letters to be received by chair (from tenured members of the department, institutional colleagues, and external reviewers when relevant) | August 19, 2024 |
| Deadline for chair and candidate to review chair’s written evaluation | August 23, 2024 |
| Candidate’s promotion and/or tenure file due in Dean’s Office; chair’s evaluation and all letters solicited by chair due in Dean’s Office – At 12 noon, the Dean’s office admin will change the candidate’s role in the course to that of a “student” thereby leaving them with read only access to the credentials file. – Also, at 12 noon, the Dean’s office admin will enroll the department chair into the course as a teacher, thereby allowing them access to upload letters of recommendation. | August 30, 2024 |
| File available in Dean’s Office to candidate to review materials and to write letter of exception or explication | August 30, 2024 |
| File closed to candidate and made available to P&T Committee – At 5 pm, candidates and their chair are removed from the course by the Dean’s office admin. Members of the CAS P&T Committee are enrolled in the course as students, allowing them to read the credentials file. | September 6, 2024 |
| P&T Committee recommendations to College Dean – At 5 pm, members of the P&T Committee are removed from the Canvas course, and the Dean is enrolled as a “student”. | January 10, 2025 |
| College Dean notifies candidate of P&T Committee’s recommendations | January 17, 2025 |
| Deadline for candidates to file appeals to College Dean | January 24, 2025 |
| Deadline for College Dean to establish tenure and/or promotion appeal advisory committee(s) – When applicable, Dean’s office admin enrolls members of the appeal committee as “students” in the appellant’s Canvas course, and also grants access to the files of candidates applying for the same promotion. | January 31, 2025 |
| Recommendation(s) of appeal advisory committee(s) submitted to College Dean – Appeal committee is removed from the relevant Canvas courses, thereby laving access only to the Dean. | February 21, 2025 |
| College Dean informs appellants of the recommendations of the appeal advisory committee(s) | February 28, 2025 |
| College Dean makes recommendations to Provost with copy to faculty member and his/her chair – Provost is added to the relevant Canvas courses. | March 14, 2025 |
| Deadline for candidate to appeal to the Provost | March 21, 2025 |
| Provost makes recommendations to the President with copy to faculty member, his/her chair, and the College Dean – President is added to the relevant Canvas courses. | March 28, 2025 |
| Deadline for candidate to file appeal to President and Board of Visitors | April 7, 2025 |
| Candidates notified of Board of Visitors’ final decision | May 15, 2025 |