Persons wishing to propose external grants or contracts involving the use UMW facilities as a part of the project must consider several important points as the project is developed and its proposed budget is formulated. Any use of any UMW facilities must be approved in advance by the individual who has the authority to make a commitment for the use of the particular space in question.
UMW facilities must be used in a manner consistent with the intended purpose of the space in question. Priority will be given to those activities related to the academic, residential, cultural, and recreational programs of the university, and requests to use UMW spaces in connection with external grants must not interfere with the primary purposes for which the spaces are usually used (e.g. as a classroom, chemistry lab, meeting room for university-sponsored groups, and so forth). The facilities must be used in a safe, professional manner and in ways that will not endanger the university community or the general public.
To insure accurate communication, the person developing the external grant proposal should seek to have written confirmation that the necessary space(s) will be available at the times required for the proposed external grant or contract.
In some cases, use of UMW facilities may entail a charge for use of the space. Such costs, if applicable, should be added to the proposed budget for the project. Depending on the nature of the grant or contract activity, use fees are variable. Before submitting a proposed grant or contract for internal review prior to its submission to the granting entity, the person writing the grant should contact the relevant UMW office and determine what charges, if any, will be required for use of UMW space on the project.