Hiring Non-student Grant Employees

Hiring Non-student Grant Employees

If an awarded external grant or contract budget includes an amount for hiring workers who are not current UMW students, all hiring activities must be processed through the established procedures for hiring classified employees as set forth by the UMW Office of Human Resources. (For hiring student employees on the grant, please visit the section on Student Workers.)

The first step in this process is the generation of a Personnel Requisition, which will be handled by the Office of the Provost. Before requesting that the requisition be submitted, the grant project director must have already established a grant account through the Director of Accounting. (See Step 4 of the Post Award Procedures information.) The existence of a grant account number is essential in order to properly charge the grant for the costs associated with the employee being hired.

A grant- or contract-funded position is classified as restricted, meaning that the position will end when the external funding ends.

Before initiating hiring activities, the grant project director should review the UMW Staff Search Procedure Manual. New positions must be created via the Position Description (PD) process in PageUp before a posting request can be initiated. Once the Position Description has been reviewed and approved, the project director will be contacted by the Office of Human Resources regarding the remaining steps required for advertisement and recruitment.

Please contact Human Resources for further assistance.