Hiring Non-student Grant Employees

If an awarded external grant or contract budget includes an amount for hiring workers who are not current UMW students, all hiring activities must be processed through the established procedures for hiring classified employees as set forth by the UMW Office of Human Resources. (For hiring student workers, see those procedures.)

The first step in this process is the generation of a Personnel Requisition, which will be handled by the Office of the Provost. Before requesting that the requisition be submitted, the grant project director must have already established a grant account (made available by the Director of Accounting). (See step 3 of the “Post Award Procedures” information.) The existence of a grant account number is essential in order to properly charge the grant for the costs associated with the employee being hired.

A grant- or contract-funded position is classified as restricted, meaning that the position will end when the external funding ends.

When the Position Requisition has been reviewed and approved, the project director will be contacted by the Office of Human Resources regarding the remaining steps required to establish a new position in Careers.umw so that recruiting and hiring activities may proceed. Before initiating hiring activities, the grant project director should review the relevant sections of the UMW Supervisors Manual, at http://www.umw.edu/employeedevelopment/supervisor_handbook_umw_lo6/default.php.