Faculty Forms and Procedures

The list below provides information regarding a number of procedures and accompanying forms that are relevant to faculty; these are in addition to the several policies that are relevant to faculty at the University of Mary Washington and which are posted and maintained in the University’s Online Policy Directory. Faculty policies, procedures, and forms are updated periodically. Please contact the Office of the Provost with questions or suggestions for additional policy or procedure statements you think should be listed here or contained in the University Policy Manual.

The Faculty Handbook is another useful source for locating policies that are relevant to faculty.

ADJUNCT FACULTY COURSE COMPENSATION SCALE

Current Adjunct Compensation Scale

New scale posted on June 15, 2012 is effective beginning with the fall 2012 semester.

ADJUNCT FACULTY FORMS

 To be completed by all part-time faculty at the time of their initial appointment to an adjunct teaching position.

Faculty Data Sheet

Alternate Faculty Credential form (see below)

ADJUNCT FACULTY HIRING PROCESS

The following two documents outline the process for hiring adjunct faculty and for adding them to the University’s payroll.

Adjunct faculty hiring procedures

Adjunct payroll requisition procedures

ALTERNATE FACULTY CREDENTIALS FORM

Use this form to document the person’s qualifications for teaching a particular course in cases where the person does not have the minimum degree credentials recommended by the Southern Association of Colleges and Schools Commission on Colleges.

Alternate Faculty Credentials Form

SACS Guidelines on “Faculty Credentials

APPOINTMENT TO THE GRADUATE FACULTY

According to §3.7.1 of the current University Faculty Handbook, appointment to membership in the graduate faculty of the university is made by the Provost. Graduate faculty status is provided to qualified full-time faculty members teaching in programs offering graduate level courses and/or degrees. Nominations for membership in the graduate faculty are made by the faculty member’s department and are sent by the department chair to the dean of the college in which the department is housed. If the dean concurs, the recommendation is forwarded to the Provost for action. Nominations for membership in the graduate faculty must be made on the appropriate form, (available below). The primary criterion for consideration as a member of the graduate faculty is possession of an appropriate earned terminal degree in the discipline of the courses to be taught. Additional criteria considered are evidence of scholarly productivity in his/her field, and evidence of successful teaching.

Graduate Faculty Nomination Form

POSITION REQUESTS — FOR REPLACEMENT AND NEW POSITIONS IN ACADEMIC AFFAIRS

This process applies to ALL REQUESTS to fill a vacant or to propose to initiate a new faculty, administrative faculty, classified, or wage position in the academic affairs are of the University.  The hiring manager (such as a Department chair) starts the action in the “new” UMW Careers web site, which went live on Tuesday, February 24, 2015. The old “Provost Approval forms” that had been in use starting in 2012 are no longer relevant. Once the position request is initiated in the “Position Management” track in Careers, it will route through various levels of approval (Dean, Provost, Budget Office, and so forth). When the notification of position approval is received, the hiring manager then initiates the process to post the position for recruitment (“Applicant Tracking”), which is also done through the “new”  Careers web site. Questions about the “new” Careers processes should be addressed Jeanette Holmes or Paula Wilder in the UMW Office of Human Resources.