Faculty Forms and Procedures

The list below provides information regarding a number of procedures and accompanying forms that are relevant to faculty; these are in addition to the several policies that are relevant to faculty at the University of Mary Washington and which are posted and maintained in the University’s Online Policy Directory.  The direct route to various academic policies located in the University Policy Directory is: http://provost.umw.edu/policies/.  Faculty policies, procedures, and forms are updated periodically. Please contact the Office of the Provost with questions or suggestions for additional policy or procedure statements you think should be listed here or contained in the University Policy Manual.

The Faculty Handbook is another useful source for locating policies that are relevant to faculty.

ADJUNCT FACULTY COURSE COMPENSATION SCALE

Current Adjunct Compensation Scale

New scale posted on June 15, 2012 is effective beginning with the fall 2012 semester.

ADJUNCT FACULTY FORMS

 To be completed by all part-time faculty at the time of their initial appointment to an adjunct teaching position.

Faculty Data Sheet

Alternate Faculty Credential form (see below)

ADJUNCT FACULTY HIRING PROCESS

The following two documents outline the process for hiring adjunct faculty and for adding them to the University’s payroll.

Adjunct faculty hiring procedures

Adjunct payroll requisition procedures

ALTERNATE FACULTY CREDENTIALS FORM

Use this form to document the person’s qualifications for teaching a particular course in cases where the person does not have the minimum degree credentials recommended by the Southern Association of Colleges and Schools Commission on Colleges.

Alternate Faculty Credentials Form

SACS Guidelines on “Faculty Credentials“

APPOINTMENT TO THE GRADUATE FACULTY

According to §3.7.1 of the current University Faculty Handbook, appointment to membership in the graduate faculty of the university is made by the Provost. Graduate faculty status is provided to qualified full-time faculty members teaching in programs offering graduate level courses and/or degrees. Nominations for membership in the graduate faculty are made by the faculty member’s department and are sent by the department chair to the dean of the college in which the department is housed. If the dean concurs, the recommendation is forwarded to the Provost for action. Nominations for membership in the graduate faculty must be made on the appropriate form, (available below). The primary criterion for consideration as a member of the graduate faculty is possession of an appropriate earned terminal degree in the discipline of the courses to be taught. Additional criteria considered are evidence of scholarly productivity in his/her field, and evidence of successful teaching.

Graduate Faculty Nomination Form

POSITION REQUEST FORMS — ACADEMIC AFFAIRS POSITIONS

These forms are used to initiate a request to fill a faculty, administrative faculty, classified, or wage position.  The appropriate form should be presented to the Provost as a first step, before any official contact is made with Human Resources or the Budget Office about the intention to fill a position.  These forms are initiated by the designated hiring manager.  For the purposes of this process,  the term “hiring manager” refers to someone who reports directly to the Provost (such a College Dean).  The document of instructions (below) provides additional guidance about the use of these forms.

Faculty Position Request Form

Administrative Faculty Position Request Form

Classified or Wage Position Request Form

Instructions for Academic Position Request Forms