The list below provides information regarding a number of procedures and accompanying forms that are relevant to faculty; these are in addition to the several policies that are relevant to faculty at the University of Mary Washington and which are posted and maintained in the University’s Online Policy Directory. Faculty policies, procedures, and forms are updated periodically. Please contact the Office of the Provost with questions or suggestions for additional policy or procedure statements you think should be listed here or contained in the University Policy Manual.
The Faculty Handbook is another useful source for locating policies that are relevant to faculty.
ADJUNCT FACULTY COURSE COMPENSATION SCALE
New scale posted on June 14, 2017 is effective beginning with the fall 2017 semester.
ADJUNCT FACULTY FORMS
To be completed by all part-time faculty at the time of their initial appointment to an adjunct teaching position.
Alternate Faculty Credential form (see below)
ADJUNCT FACULTY HIRING PROCESS
The following two documents outline the process for hiring adjunct faculty and for adding them to the University’s payroll.
ALTERNATE FACULTY CREDENTIALS FORM
Use this form to document the person’s qualifications for teaching a particular course in cases where the person does not have the minimum degree credentials recommended by the Southern Association of Colleges and Schools Commission on Colleges.
SACS Guidelines on “Faculty Credentials“
APPOINTMENT TO THE GRADUATE FACULTY
According to §3.7.1 of the current University Faculty Handbook, appointment to membership in the graduate faculty of the university is made by the Provost. Graduate faculty status is provided to qualified full-time faculty members teaching in programs offering graduate level courses and/or degrees. Nominations for membership in the graduate faculty are made by the faculty member’s department and are sent by the department chair to the dean of the college in which the department is housed. If the dean concurs, the recommendation is forwarded to the Provost for action. Nominations for membership in the graduate faculty must be made on the appropriate form, (available below). The primary criterion for consideration as a member of the graduate faculty is possession of an appropriate earned terminal degree in the discipline of the courses to be taught. Additional criteria considered are evidence of scholarly productivity in his/her field, and evidence of successful teaching.
DUAL EMPLOYMENT APPROVAL FORM
This form is to be completed and submitted each semester (and summer session) in which an EXEMPT classified or administrative/professional faculty member will be teaching a UMW course and will be paid for teaching in addition to their regular pay. The employee’s supervisor completes the form and provides it to the Provost for final approval.
POSTHUMOUS AND IN MEMORIAM DEGREES
This policy explains the conditions under which UMW may provide families of deceased students with a meaningful acknowledgement of the student’s accomplishments and legacy while, at the same time, balancing the need for and upholding academic and institutional integrity in the awarding of degrees. See the full policy for details.
POSITION REQUESTS — FOR REPLACEMENT AND NEW POSITIONS IN ACADEMIC AFFAIRS
ALL REQUESTS to fill a vacant or to propose to initiate a new faculty, administrative faculty, classified, or wage position at the University are managed via the online “Careers” web site. Prior to starting the position request in Careers, the hiring manager must have received preliminary authorization to proceed from the Provost.
Once the position request is initiated in the “Position Management” track in Careers, it will route through various levels of formal approval (Dean, Provost, Budget Office, and so forth). When the final notification of position approval is received, the hiring manager then initiates the process to post the position for recruitment (“Applicant Tracking”), which is also done through the Careers web site.
Questions about Careers processes should be addressed Jeanette Holmes or Paula Wilder in the UMW Office of Human Resources. Questions about how to receive preliminary approval by the Provost to proceed with a position request should be addressed to the Provost or the Associate Provost for Academic Affairs.