Schedule of Pre-Semester Events for Faculty

Page last updated on July 30, 2019.

Brief descriptions of important events occurring the week before classes begin for academic year 2019-2020. To see other calendars of important dates and meetings, select the “calendars” tab from the Provost’s homepage.

Friday, August 16

All employees

9:00 – 10:00 a.m., President’s “All UMW Opening Assembly.” George Washington Hall, Dodd Auditorium.

New Full Time Faculty

8:00 – 8:50 a.m., The start of Orientation for New Full-Time Faculty. Lee Hall, room 412.
New faculty need to arrive promptly so that all appropriate benefit and related employment forms may be distributed and/or collected. A continental breakfast will be available. (Questions? Contact Denise Frye, x1210;

10:15 – 11:15 a.m., Academic Orientation for New Full-Time Faculty. Lee Hall, room 412.
Overview of the academic affairs area of the university and an outline of the full schedule of academic orientation for new full-time faculty. Presented by the Provost’s Office.  (Questions? Contact Amy O’Reilly, x1241;

11:30 a.m. – 3:30 p.m., Human Resources Orientation for New Full-Time Faculty. Lee Hall, room 412.
Coverage of additional topics related to employment at UMW. Lunch will be provided.  (Questions? Contact Denise Frye, x1210;

 CAS Department Chairs

10:30 a.m. –  noon, Orientation for New CAS Department Chairs. Maple Room (Room 406D), University Center.

Noon –  1 p.m., Lunch for All CAS Department Chairs and Program Directors. Maple Room (Room 406D), University Center.

1 –  4 p.m., Opening Meeting for All CAS Department Chairs and Program Directors.  Maple Room (Room 406D), University Center.

For Faculty (other than new full-time faculty) and Staff

10:30 a.m. – 1:30 p.m., Identity and Intersectionality Workshop.” Mercer Hall, room 131.
Back by popular demand, this training is a repeat offering of the workshop held during pre-week last year. This program is open to any faculty or staff interested in learning about and discussing issues related to social group identities. The topics will include privilege, power, oppression, prejudice, diversity, cultural competency, intersectionality, and allyship. The goal of the workshop is to encourage participants to engage in self-reflection in order to strengthen their skills as an ally for people of all identities and to inform their work on our campus. Ideally, participants will have attended at least one Safe Zone workshop prior to attending this training, but this is not mandatory. This workshop is co-sponsored by Safe Zone and the Center for Teaching. Lunch will be provided by the Center for Teaching and participants will receive a Safe Zone coffee mug! If you are interested in attending this workshop or have questions, please email Laura Wilson at Space is limited and registration is required.

Monday, August 19

For All Faculty

10:00 a.m. – noon, Opening Meeting of the Faculty, George Washington Hall, Dodd Auditorium.
Messages from President Troy Paino, Provost Nina Mikhalevsky, introduction of new faculty members, and presentation of the “Topher” Bill Award for Faculty Service.  (Questions? Contact Amy O’Reilly, x1241;

12:15 – 1:30 p.m., Faculty Luncheon, University Center, Chandler Ballroom.

1:30 – 3 p.m., Department Meetings (as scheduled)

For New Adjunct Faculty

5:00 – 7:30 p.m., Check-In and Academic Overview for New Adjunct Faculty. Monroe Hall, room 114.
A review and verification by the Office of Human Resources to make sure all paperwork and required forms are in order for new part-time faculty followed by an overview of important academic policies, procedures, and resources, led by the Office of the Provost.  (Questions? Contact Ginny Irvin, x1001;

Tuesday, August 20

Continuing Faculty

10 a.m. – noon, Faculty Governance, Hurley Convergence Center, Digital Auditorium.
The University Faculty Council (UFC) will host this faculty governance planning meeting for the coming year. The meeting will include discussion of the timeline for General Education course approvals, UFOC recommendations for changes to the faculty governance structure, and selection of UFC officers for the coming year. The meeting is open to all. Members of the UFC and university committee officers are asked to attend. A full agenda for the meeting will be posted by August 1, 2019, on this page: (Questions? Contact Anand Rao,  x1546,

1 p.m. – 2:30 p.m., General Education Update, Hurley Convergence Center, Digital Auditorium.
Faculty working groups have been meeting throughout the summer to advance the implementation of the new general education curriculum that goes into effect in fall 2020. Come learn about the status of that work, hear about the next development steps that will be occurring during the fall 2019 semester, and discuss the Student Learning Outcomes (SLOs) that have been developed for the curriculum. (Questions? Contact Nicole Crowder, x1411,

3 p.m. – 4:30 p.m., Common Read Facilitator Workshop, Hurley Convergence Center, Digital Auditorium.
Did you volunteer to facilitate a discussion about the Common Read, but now you’re not quite sure what to do? Join us for a workshop on facilitating a discussion hosted by Anand Rao, Director of the Speaking Center. Ways to create a safe space for discussion, ideas for encouraging all students to speak up, and tips for jump starting a quiet room will all be covered. (Questions? Contact April Wynn, x1421,

New faculty        

9 a.m. – noon, Orientation to Academic Support Services and Resources, Hurley Convergence Center, room 307.
UMW provides a broad array of academic support services to students.  The Office of Academic Services will describe tutoring, advising, and other supports offered to ensure that students are successful.  The University Registrar will review a variety of academic policies, procedures, and will highlight important dates on the academic calendar. (Questions? Contact Tim O’Donnell, x1252;

1 p.m. – 2:30 p.m., Introduction to Teaching Development, Innovation, and Supports, Hurley Convergence Center, room 307.
An overview of the Teaching Center, Writing Intensive Program (and Writing Center), Speaking Intensive Program (and Speaking Center), and information technology units and how all of these units are there to help faculty (and students) at UMW. (Lunch provided. Questions? Contact Tim O’Donnell, x1252;

2:45 p.m. – 4:15 p.m., Introduction to Simpson Library, Simpson Library Lobby.
Meet the Library staff and learn about the variety of resources they offer to support teaching and faculty research at UMW.

Wednesday, August 21

Move In Day for First Year Students


Off-campus events as arranged by the Deans of the Colleges for their faculties.

College of Arts and Sciences.
9:00 a.m. – 1:30 p.m.,
Budget and Personnel Workshops for CAS Department Chairs and Program Directors. Stafford Campus, South Building, rooms 227 and 228. (Questions? Contact Martha Link, x1052;

College of Business.
8:30 a.m. – 5:00 p.m., COB ADVANCE at 6901 Meeting St., Spotsylvania — off Courthouse Rd. (Questions? Contact Lucy Quann, x2470;

College of Education.
9:00 a.m. – 5:00 p.m., COE College Day: A Starry Night.” Stafford Campus, Gates Hudson Building, University Hall.

Thursday, August 22

For New Faculty

 9:30 – 10:50 a.m., Title IX Training. Hurley Convergence Center, room 210.
The Office of Title IX training will overview the Sexual Misconduct Policy and share information to ensure new faculty understand their reporting obligations of prohibited conduct as Responsible Employees. This training includes information about the seven forms of prohibited conduct, appropriate methods for responding to persons who may have experienced prohibited conduct, campus resources, and contact information for the University’s Title IX Coordinator. New faculty will also get information about Responsible Employee syllabus language to use and the “Don’t Cancel that Class” program. (Questions? Contact Stefanie Lucas-Waverly, Title IX Coordinator, 540-654-5656;

11:00 a.m. – noon, The UMW Honor Code and Academic Integrity Programs, Hurley Convergence Center, room 210.
UMW’s student-run honor system is a defining feature of life on campus.  In this session, you will learn about our community of trust and unique honor system.  Faculty are expected to uphold the honor system in our classes, and this session will help you understand what that means in theory and in practice. While the session is geared for new faculty, others wishing to learn or have a refresher on the basics are welcome. (Questions? Contact David Rettinger, 654-1364;

1:00 – 3 p.m., Supporting Student Success and Wellness, Hurley Convergence Center, room 210.
An overview of the offices and programs that work with students to strengthen academic success and an introduction of professional staff who assist students in need of extra support. In particular, this session will focus on various support and success strategies in Student Affairs and will cover topics such as learning in co-curricular settings, counseling services, campus safety, and athletics, all with an emphasis on collaboration with faculty. (Questions? Contact Tim O’Donnell, x1252;

For Continuing Faculty

9:30 a.m. – noon, Advising Workshop, Hurley Convergence Center, Digital Auditorium.
All faculty involved in advising students are expected to attend this workshop focused on providing all faculty with important news and information from Academic Services, the Registrar, and other offices on campus. For additional details, contact Tim O’Donnell (        

1:00 – 4 p.m., FSEM Workshop, Hurley Convergence Center, Digital Auditorium.
This workshop is for all FSEM instructors teaching in Fall 2019 (and is open to all who have taught previously). The afternoon begins with a working lunch and includes a review of the QEP, new learning modules and advising tools, and a discussion of new and important curricular issues which impact advising for first year students. (Questions? Contact April Wynn, x1421,

Friday, August 23

9 am – 11:00 a.m., Common Read. At several locations across campus.
The Common Read brings together the Class of 2023 with more than 100 faculty, staff and upper class students for small group discussions of the book Educated by Tara Westover, a critically acclaimed #1 New York Times Bestseller. See the First-Year experience web site for additional information about the Common Read Program. (Questions? Contact April Wynn, x1421;

1:00 – 3 p.m., Academic Orientation Activities for New Students (as planned by various departments). At several locations across campus.
The interlude between the Common Read and Honor Convocation offers academic departments and programs opportunities for showcases, open houses, and other interactive sessions focused on academic programs and opportunities.  A wide variety of events will take place across campus and specific scheduling details are available at: (Questions? Contact Tim O’Donnell, x1252;

4:30 p.m., HONOR CONVOCATION, Anderson Center.
All faculty assemble 20 minutes beforehand in academic regalia in Goolrick Gymnasium.  Academic regalia for this occasion is available for rent from Oak Hall online at or by phone (800) 456-7623. (Questions? Contact Amy O’Reilly, x1241;

Sunday, August 25

8:30 p.m., EAGLE GATHERING. Ball Circle. Current students, faculty, and staff join together in this Mary Washington tradition to officially usher new Eagles into our community of integrity, honor, and service. Begin to gather on Ball Circle and collect your candle at 8:00 p.m. (Questions? Contact Kathleen Flanagan, x1062;