If a proposed external grant or contract will require the use of UMW owned equipment as a part of the project, such use must be approved by the department head or program director of the unit where the equipment resides and is normally used.
If applicable, the arrangement to use the equipment must include reimbursement of the cost of use of the equipment. Cost of use fees or supplies required to operate the equipment should be includes as part of the direct costs of the proposed grant or contract. Laboratory supplies (e.g., chemicals) and specialized shop or equipment costs may be treated as a direct cost so long as they are directly identifiable and clearly relevant to the intended research objective of the project being proposed.
The proposer of the grant must arrange to use the equipment on a schedule that will not create an interference or conflict with the ways that the equipment is normally used (such as in connection with teaching a laboratory course).