UMW Grant Policies

The listing of topics at the left on this page provides specific guidance on a number of UMW policies relevant to the development of external funding proposals and the management of such funds should they be awarded to UMW.

A full pdf copy of the UMW External Grants Policies is available here.


All proposals to be submitted for external funding MUST receive prior administrative approval by a number of UMW officials. This includes proposals requesting external funding support for faculty fellowships, sabbatical projects, travel support, etc..

Currently, the pre-approval procedure is being coordinated on a temporary basis by John Morello in the Office of the Provost (GW Hall 309, x:1269). In addition, all early correspondence, including any letters of intent, is to be routed through John Morello (Office of the Provost) for approval before submission.

The following signatures are required on all proposal pre-approvals:

  • Project Director;
  • Department Chair or Supervisor;
  • Dean of the Faculty (for faculty grants — or other area vice president in the case of staff proposals);
  • Provost (faculty grants);
  • Vice President for Administration and Finance (all grants)

Faculty and staff members who wish to pursue sponsored programs (such as a contract to perform certain work for an external group or entity) must also receive preliminary approval from appropriate administrators before proceeding to submit the proposal for the sponsored work.

Grants, contracts and other external/sponsored agreements are awarded to the University of Mar Washington.  They are not awarded to the individual(s) responsible for the conduct of the research program of project activity.  Even though external/sponsored support is often awarded to UMW because of the expertise of faculty and/or staff members who initiate the funding proposal, it is UMW that assumes full legal responsibility for the program/activity and UMW will be responsible for ensuring that the project is carried out in accordance with all of the sponsor’s requirements.